Data protection statement for DDB users

Using the website of the Deutsche Digitale Bibliothek (hereinafter DDB) is generally possible without providing any personal data. If any personal data (for example, name, address or email address) are collected, this is always done on a voluntary basis after accepting a specific data protection statement. This data protection statement provides information about why data is collected, what it is used for and how collected data can be withdrawn if necessary after consent to collect said data has been given. Collected data will not be passed on to third parties without express permission to do so.

The DDB website sets cookies, that is, text files that are saved on your computer which make it possible to analyse your use of the website and allocate your queries to a session. This aids simplified and comfortable use of the website. If cookies are rejected by the communicating computer, some functions (e.g. memorising the choice of facet or language) will not be available in the system. When the session ends and, when your Web browser closes at the latest, these cookies are deleted.

The DDB website uses Piwik, an open source software, to statistically analyse user access and this software uses cookies as described above. The information generated by the cookie about your use of this website is saved on the provider’s server in Germany. Your IP address is anonymised after processing and before being saved. You can prevent cookies from being installed using the corresponding settings in your browser software. However, in this case, you may not be able to use all of the functions of this website in full. Alternatively, you can let us know here that you do not want your DDB sessions to be logged. In this case, we will save a cookie with this information on your computer. As long as this cookie remains on your computer, we will not log any sessions spent on your terminal in the Deutsche Digitale Bibliothek. If you use several terminals to access the DDB website (e.g. a computer and a mobile telephone), you must repeat this process for every device. Independent of this, every time a user accesses a page on the website provided by the DDB and every time a file is called up, the system saves data from this process in a log file. These data are not personal and, therefore, it is not possible to trace data back to a specific user.

Each dataset consists of the following:

  • the page from which the file was requested
  • the name of the file that was called up
  • the date and time of the request
  • the transferred data volume
  • the access status (file transferred, file not found, etc.)
  • a description of the type of Web browser used.

We deliberately forgo saving the IP address of the requesting user, which is standard practice, after the session is over. This means that personal user profiles are not created. The saved data are evaluated exclusively for statistical purposes (unless you have denied permission to do so, see above) and to localise and remedy technical errors. Neither the saved data nor parts thereof are passed on to third parties.

It is hereby expressly forbidden for third parties to use any contact data published as part of the legal obligation to provide an imprint in order to send advertising and marketing materials which have not been explicitly requested. The provider of these pages retains the right to take legal action in cases where it is sent unsolicited marketing information, for example, in the form of spam mails.

Data protection statement for cooperation partners:

One central aspect of the Deutsche Digitale Bibliothek (DDB) is that it networks all German cultural and scientific facilities and their digital and digitalised inventories. To include the institution you represent in this, you must go through a registration process during which personal data will be requested. The following information on data protection explains why we collect your data, what we use it for and how you can revoke consent you have already given, if necessary.

  1. Responsibility and mandate of FIZ Karlsruhe – Leibniz Institute for Information Infrastructure
    FIZ Karlsruhe operates the central infrastructure for the website of the DDB and acts thereby on behalf of the Competence Network of the Deutsche Digitale Bibliothek..
  2. Compliance and purpose of data storage and processing
    By entering your personal data (first name, surname, academic title, job description, email address, tel. no.; see step 4 of registering for cultural and scientific facilities), you give your consent that these data can be saved and processed for the purposes of registering your institution. We need your personal data to

    • allow you and your institution access to the services of the DDB provided exclusively for you via a personalised entry point (Account), and so that
    • we, as the technical operator working on behalf of the Competence Network, are able to contact you quickly and without complication to provide you with technical support, as well as to set up and maintain the DDB.
  3. Data transfer, cookies
    Your personal data may only be transferred in order to clarify questions in connection with setting up or maintaining the DDB. Accordingly, data recipients are therefor only those responsible for the coordination, technical development and operation of the DDB. As for the rest, your data will  not be transferred or made available to third parties. The registration process and the Extranet of the DDB set cookies in order to allocate queries to a session. This makes it possible to use websites in a simple and convenient manner. If cookies are rejected by communicating computers, important functions of the system will not be at the user’s disposal. These cookies are deleted when the session is ended, and at the latest when the Web browser is closed.
  4. Data security
    Your data are managed securely at FIZ Karslruhe. They can only be accessed by people who are involved in the administration and management of the DDB. When you register your institution with FIZ Karlsruhe, so-called cookies will be deposited on your system, which could identify you the next time you call up the website.
  5. Disclaimer
    You can revoke your consent to having your personal data saved and processed at any time. To do so, please inform us per email at registrierung [at] deutsche-digitale-bibliothek.de. If you revoke your consent, you will no longer be able to use the services of the DDB specifically designed for cultural and scientific institutions.